Senior Executive Business Partner

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Senior Executive Business Partner | WithMira

Resumo da vaga

Senior Executive Business Partner

Requisitos e responsabilidades

Conteúdo da vaga extraído em seções para revisão mais rápida.

What you’ll do

Support the Chief Information Officer with day-to-day administrative and operational needs across scheduling, communications, planning, and execution.
Manage complex calendars by vetting requests, prioritizing meetings, recommending tradeoffs, and aligning schedules with GitLab meeting norms and practices.
Proactively manage inbound requests to the CIO by framing issues, offering recommendations, and helping drive timely decisions instead of simply escalating questions.
Own and strengthen leadership cadences across the broader Office of the CIO, including staff meetings, team meetings, planning rhythms, and other recurring operating mechanisms.
Prepare detailed agendas, briefing materials, and meeting content far enough in advance to support thoughtful review and meaningful discussion in internal and external meetings.
Track follow-ups, action items, deliverables, and updates across direct reports and functional peers, and actively remind the CIO when action or acknowledgment is needed.
Help the CIO maintain strong visibility into team progress, emerging issues, and moments of achievement across the organization.
Build trusted working relationships with leaders, direct reports, and key individual contributors to stay close to what is happening in the division and provide informed insight and advice.
Coordinate end-to-end travel logistics, including transportation, lodging, security, visas, and related documentation.
Process expense reports and monitor reimbursements with accuracy and timely follow-through.
Partner with People Operations, Information Technology, recruiting teams, and other Executive Business Administrators to resolve logistics, schedule interviews, coordinate onboarding, and provide coverage when needed.
Manage team meetings, onsites, and events by handling scheduling, materials, vendor coordination, owning agenda development, pre-meeting prep, note-taking, action item tracking, and budget support while using AI tools to streamline routine work and information synthesis.

What you’ll bring

Experience supporting senior executives in a fast-moving business environment, with the judgment to manage shifting priorities, sensitive matters, and competing demands.
A proactive, partnership-oriented working style, with the ability to anticipate needs, move quickly, and adapt thoughtfully to an ever-changing environment.
Comfort operating in ambiguity and managing complexity with sound judgment, calm execution, and strong problem-solving skills.
Ability to manage complex calendars, travel, and expenses for multiple stakeholders while maintaining accuracy and clear communication.
Experience working with technology or Information Technology organizations, with an understanding of how to support cross-functional operational work.
Strong executive communication skills, including the ability to synthesize information, prepare recommendations, and ensure the right content is ready at the right time.
Demonstrated follow-through and accountability, including the confidence to keep senior leaders on track with reminders, open items, and commitments.
Strong interpersonal skills and the ability to build trusted relationships across leaders, peers, and key contributors while maintaining discretion with confidential information.
Proficiency with tools such as Google Workspace, Slack, Zoom, and Navan or similar platforms used for collaboration, scheduling, travel, and expense management.
Comfort using AI tools to improve productivity, automate routine tasks, and synthesize information.